Manage availability

Create availability requests and manage your availability in the Skedulo Plus mobile app.

Overview

The Skedulo Plus app allows mobile users to view and manage their availability based on the team’s mobile app settings and the permissions granted by their organization’s administrator.

You can view your current availability schedule, request more work (availability), or request time off (unavailability). You can also view and manage your pending requests.

This is particularly useful for casual or part-time workers who may not be available to work every day of the week or have a flexible schedule.

Prerequisites

Administrators have enabled the Allow resources to create their own one-off availability requests setting in the web app admin settings.

Types of availability

Availability can be added for overtime or weekend shifts, or any other availability category configured by the team administrator.

By default, users can request the following availability types:

  • Overtime
  • Weekend shift

Request availability

To request availability in Skedulo Plus, do the following steps:

  1. In the Skedulo Plus mobile app, tap Availability on the navigation bar.

    This shows the availability calendar with your current availability.

    The availability calendar in the Skedulo Plus mobile app.
  2. Tap the + button in the top right corner of the screen to create a new request.

  3. Tap One-off availability request to open the request form.

    The create new availability request option menu in the Skedulo Plus mobile app.
  4. Complete the details of the one-off availability request. The fields are as follows:

    • Availability type: Select the type of availability from the drop-down list.

    • All day: Toggle this option if the availability is for the whole day. By default, this is On. Toggle this option Off, to select the start and end times of the availability.

    • Start date or Start date and time: Select the start date of the availability. If the availability is not an all day availability, select the start time as well.

      The date and time picker for availability requests that are not all day requests and require the date and time for the start and finish to be selected.
    • End date or End date and time: Select the end date of the availability.

    • Notes: Enter any notes about the availability.

  5. Tap Save to submit the one-off availability request.

View one-off availability requests

To view and manage your one-off availability requests in the Skedulo Plus mobile app, do the following steps:

  1. In the Skedulo Plus mobile app, tap Availability on the navigation bar.

  2. Tap Requests to switch to the Requests screen.

    By default, the screen shows all upcoming requests.

    The unavailability requests filter button in the Skedulo Plus mobile app.

    a. To filter requests by their status or to view past requests, tap the Filter button in the top right corner of the screen.

    b. To view the details of a request, tap to open the request in the list.

    This shows the details of the request, including the status, the dates and times of the availability, and any notes.

When requests are approved or denied by schedulers or administrators, the request will automatically update in the Skedulo mobile app. The status of the request will change to Approved or Denied.

The unavailability requests filter button in the Skedulo Plus mobile app.

Edit a pending one-off availability request

While a one-off availability request is pending, you can edit the request.

To edit a pending request, do the following:

  1. In the Skedulo Plus mobile app, tap Availability on the navigation bar.

  2. Tap Request. Then, open the pending request that you want to edit.

  3. Tap the Options (More menu represented by an elipses icon) menu button.

    The options menu on an availability request showing the option to edit the time off request
  4. Tap Edit request.

  5. Make the changes to the request, then tap Save to submit the changes.

Delete a one-off availability request

You can delete availability requests, regardless of whether they are pending, approved, or denied.

To delete a request, do the following steps:

  1. In the Skedulo Plus mobile app, tap Availability on the navigation bar.

  2. Tap Request. Then, open the pending request that you want to edit.

  3. Tap the Options (More menu represented by an elipses icon) menu button.

    The options menu on an availability request showing the option to edit the time off request
  4. Tap Delete request.

  5. When prompted, tap Confirm to confirm the delete request. This will remove the request from the list.

See also